Privacy Policy

 

General:

We care about providing you with tools and information to manage and protect your on line privacy. We have developed this privacy policy to inform you about what information this web site collects, who may receive that information, what we may do with the information, and how long we keep it. While we have made every attempt to make this policy as clear as possible, if you have any further questions about it, feel free to contact us.

EU General Data Protection Regulation

The EU General Data Protection Regulation (GDPR) replaces the Data Protection Directive 95/46/EC and is designed to harmonize data privacy laws across Europe, as well as to protect and empower all EU citizens data privacy and to reshape the way organizations across the region approach data privacy. The aim of the GDPR is to protect all EU citizens from privacy and data breaches in an increasingly data-driven world that is vastly different from when the 1995 directive was established.
 

Your Data:

We will not give out any personal data you submit at our site to any third parties except in compliance with a request under UK Law. Under no circumstances will your name, e-mail, phone number or address be sold to, or given to any other parties. We will never willfully sell, lease, or rent any of your or your business' personally identifiable data to any third party.

What is considered “personal data”?

Per the GDPR, personal data is any information relating to an identified or identifiable individual; meaning, information that could be used, on its own or in conjunction with other data, to identify an individual. This definition has an extremely broad reach. Personal data includes not only data that is commonly considered to be the 6 main personal in nature (e.g., NI numbers, names, physical addresses, email addresses), but also data such as IP addresses, behavioral data, location data, biometric data, financial information, and much more.
 

Collected Data:

Your personal data is collected through our contact and membership forms only. This website currently has no applications or programs that gather information from your computer without your consent. Users are required to give us contact information (e.g., your name and email address) and demographic information (e.g., your post code). Certain information, such as your email address, is collected in order to verify your identity and for use in our records. Information collected at this website is kept in our records only as long as is necessary to provide requested services to our members or users. ALL collected data of members will be destroyed 1 month after they cease to be members of the society. This is to allow time for lapsed memberships to be renewed. IF a membership is not renewed within 1 month then the member will have to complete a new membership form.

EU Citizens Rights Under GDPR

Expansion of individual rights: EU citizens have several important new rights under the GDPR, including the right to be forgotten, the right to object, the right to rectification, the right of access, and the right of portability. Oxford Dog Training Society will accommodate these rights.

• Right to be forgotten:
An individual may request that ODTS delete all data on that individual without undue delay.
• Right to object:
An individual may prohibit certain data uses.
• Right to rectification:
Individuals may request that incomplete data be completed or that incorrect data be corrected.
• Right of access:
Individuals have the right to know what data about them is being processed and how.
• Right of portability:
Individuals may request that personal data held by one organization be transported to another.

Collected data is processed in a number of ways, the club register, which is used to note attendance at classes and also helps keep track of fees paid. The application form which is kept to show that someone is a member of ODTS and to make sure we have contact details for them. The details of members are kept in paper form and also electronically on a spreadsheet. The membership form data is also used to notify members when their membership fees are due. Emails are kept to respond to inquiries and to also notify members of important events such as AGM or changes to classes etc.

 

Summation:

If you have any questions about this privacy statement or the practices of this site, please contact us.

Data Controller: Sheila Jones - Society Secretary